StrutMedia-Ai | Executive Avatar Client Onboarding

StrutMedia-Ai

Executive Avatar Client Onboarding

This form gives our team the information needed to develop your Executive Avatar, personal brand positioning, production assets, and content program. Complete what you can today. Most questions are optional, and our team will help fill any gaps with you.

Only your contact name, email, and consent acknowledgement are required to submit. Everything else may be completed later.

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1. Primary Contact & Organization

Tell us who we will be working with and how best to reach you.

Full name

Preferred name optional

Email address

Mobile phone optional

Company or organization optional

Title or role optional

Website optional

LinkedIn profile optional

City optional

Province / State optional

Country optional

Assistant, coordinator, or additional contact optional

2. Business, Audience & Objectives

This helps us position your avatar around real business goals rather than simply creating a likeness.

Describe your business or professional practice optional

Industry or sector optional

Geographic markets served optional

Primary audience or ideal client optional

What should your Executive Avatar help you accomplish? optional

Build my personal brand Generate leads and new business Educate the market Recruit partners, staff, or representatives Support sales presentations and follow-up Build thought leadership Internal communications or training Investor or stakeholder communications

What would make this program successful for you? optional

Immediate priority optional

Preferred launch date optional

3. Personal Brand Foundation

These answers shape your message, tone, visual identity, and on-camera persona.

Current positioning or personal brand statement optional

Core expertise and authority areas optional

Your professional story optional

Values or principles you want your brand to communicate optional

What makes you different from others in your field? optional

Preferred communication tone optional

Three words that should describe your brand optional

Topics, phrases, styles, or impressions to avoid optional

Current professional biography optional

4. Avatar Appearance & Visual Direction

Your avatar should look authentic, credible, and appropriate for your intended audience.

How do you expect to use your avatar? optional

LinkedIn videos Website presentations Email campaigns or video messages Sales presentations Training and internal communications Other social media platforms Events, conferences, or digital signage

Preferred wardrobe direction optional

Preferred background style optional

Visual preferences or concerns optional

Upload current headshots optional Front-facing, 45° left, and 45° right images are especially helpful.

Upload wardrobe or visual references optional

Avatar capture status optional

5. Voice, Speech & Delivery

Voice quality is central to authenticity. We will review the best capture and cloning approach with you.

Preferred voice approach optional

Accent or pronunciation notes optional

Preferred delivery style optional

Upload voice or video samples optional

Languages required optional

Names, brands, acronyms, or technical words requiring a pronunciation guide optional

6. Brand Assets & Production Files

Upload what is available. Missing assets can be supplied later or developed with our team.

Logo files optional Vector SVG, EPS, or high-resolution transparent PNG preferred.

Brand standards or style guide optional

Company profile, brochures, or presentations optional

Photos, videos, or B-roll optional

Brand colours optional

Brand fonts optional

Links to cloud folders or existing media libraries optional

Required legal names, trademarks, disclosures, or footer text optional

7. Content, Campaigns & Calls to Action

We use these details to turn your avatar into an active communication and business-development system.

Priority content topics optional

Products, services, programs, or offers to feature optional

Primary call to action optional

CTA destination link optional

Priority distribution channels optional

Personal LinkedIn profile Company LinkedIn page Website Email and newsletters YouTube Instagram Facebook Sales decks and presentations

Preferred publishing frequency optional

Typical approval turnaround optional

Existing content we may adapt optional

8. Workflow, Review & Approvals

Clear approval roles protect your brand and keep production moving efficiently.

Final decision-maker optional

Other reviewers or stakeholders optional

Describe your preferred review and approval process optional

Preferred communication channel optional

Best times for meetings optional

Time zone optional

Internal project owner optional

Accounts, permissions, or access we may eventually need optional

9. Technology & Platform Setup

This section helps us understand your existing systems and plan any integrations.

HeyGen account status optional

Website platform / CMS optional

CRM or lead-management system optional

Email marketing platform optional

Required integrations or technical considerations optional

10. Compliance, Privacy & Reputation

We use these answers to apply the appropriate disclosure, review, and brand-protection standards.

Does your work involve a regulated industry? optional

Compliance language, restrictions, or required review optional

Reputation-sensitive topics or known risks optional

Preferred AI-avatar disclosure treatment optional

11. Permissions, Consent & Asset Ownership

These acknowledgements support responsible avatar production. Final legal terms should also be reflected in your service agreement.

I confirm that the person represented by the avatar has authorized its creation and use. I confirm that I have permission to supply and use the uploaded logos, images, recordings, scripts, and other assets. I authorize StrutMedia-Ai and its approved production platforms to process submitted recordings for avatar and/or voice development, subject to the service agreement. StrutMedia-Ai may request separate written permission before featuring completed work in its portfolio or promotional materials.

Usage restrictions or special permissions optional

Who may request or approve avatar content? optional

12. Budget, Scope & Final Notes

This information helps us recommend the right starting package and production schedule.

Program or package of interest optional

Estimated budget range optional

Timing, budget, technical, or organizational constraints optional

Questions for the StrutMedia-Ai team optional

Anything else we should know? optional

I understand that this form is an initial onboarding questionnaire, that incomplete items may be completed later, and that production begins only after the applicable proposal, service agreement, and payment terms are accepted.

Your entries can be saved locally on this device before submission.